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TeamBuilder

Optimizing clinical staffing with predictive scheduling

TeamBuilder
Year

2020-2022

Services

SaaS Solutions, UI/UX Design, AI & ML Solutions

Industry

Healthcare

TeamBuilder partnered with Codieshub to launch an MVP for healthcare management.

Overview

TeamBuilder is a healthcare technology startup focused on solving workforce scheduling inefficiencies in physician ambulatory care. In a market strained by staff shortages and fragmented tools, they set out to build a smarter way to manage clinical coverage.Their vision: a predictive, data-driven scheduling platform that integrates with existing systems and helps healthcare organizations optimize staffing, hour by hour, day by day, and by resource type. But to turn that vision into a reality, they needed to move quickly. With a critical pilot opportunity on the horizon, TeamBuilder engaged Codieshub to design, build, and launch their MVP in under six months.

The opportunity

Many healthcare providers rely on outdated systems and manual processes, spreadsheets, siloed tools, and disconnected workflows that don’t scale and fail to respond to changing patient demand. For organizations dealing with staffing shortages and burnout, the cost of inefficiency is high.TeamBuilder identified this gap and developed a clear mission:
  • Build a centralized scheduling platform tailored to ambulatory care
  • Use data science to model demand and predict staffing needs
  • Support smart, adaptive shift coordination across roles and locations
  • Provide visibility and control for administrators, clinicians, and executives
  • Launch fast enough to pilot with a major healthcare system in New York
What they needed was more than just developers, they needed a strategic product partner who could help shape the experience, architect scalable systems, and deliver high-quality code on a tight timeline.Bringing TeamBuilder’s vision to life meant solving several complex challenges from day one:
  • Designing and building a brand-new platform from scratch
  • Developing a scheduling engine backed by predictive algorithms
  • Integrating with legacy scheduling systems for real-world applicability
  • Balancing multiple user types and workflows, from shift schedulers to physicians to execs
  • Meeting an aggressive deadline to validate the platform in a live pilot environment
TeamBuilder

The solution

Codieshub embedded with TeamBuilder as a full-service product and engineering team, aligning closely on goals, scope, and timelines. We began with a collaborative design sprint to define key workflows, technical requirements, and data needs. From there, we moved into structured two-week development sprints, allowing for fast, iterative progress.Our engagement was built on flexibility and deep expertise. As product requirements evolved, our team adapted, balancing rapid delivery with thoughtful design and scalable architecture.Implementation
To build TeamBuilder, we assembled a flexible team of 3–6 Codieshub experts, covering UX, graphic design, frontend, backend, and DevOps. We worked in two-week sprints, guided by a dedicated project manager who kept everything moving through regular updates, backlog grooming, and shared slide-based progress reports.To build TeamBuilder, we assembled a flexible team of 3–6 Codieshub experts, covering UX, graphic design, frontend, backend, and DevOps. We worked in two-week sprints, guided by a dedicated project manager who kept everything moving through regular updates, backlog grooming, and shared slide-based progress reports.We started with the foundations:
  • Role-based authentication and clinician identity logic, designed to ensure the right access for the right users.
  • A dynamic scheduling engine, allowing shift plans to be created based on role, availability, and forecasted demand.
  • A scalable architecture ready to integrate with data science tools, so predictive modeling could guide smarter staffing decisions.
As the MVP matured, we layered on admin tools and reporting modules, giving leadership visibility into coverage, utilization, and upcoming gaps. Stable DevOps environments supported continuous testing and iterative releases, while UAT cycles helped validate new features before rollout.One constant throughout: adaptability. We continuously refined workflows based on feedback, delivering what was needed, when it was needed, to get the product ready for launch.
Quote

“We run a performance-driven business, and they matched that mindset. Schedules were tight, specs were evolving, and they stayed flexible without losing discipline. The work they delivered fits cleanly into our product and helps us serve customers better.”

David Howard
David HowardCEO, TeamBuilder

The impact

Thanks to focused execution and tight coordination, TeamBuilder successfully launched its MVP:
  • Delivered in under 6 months, enabling a high-stakes pilot with a leading healthcare provider in New York
  • 100% of core functionality implemented, including predictive scheduling, secure user access, and admin tooling
  • Extended platform features post-launch, with new reporting and admin modules added based on pilot feedback
  • Ongoing stakeholder praise  for the team’s flexibility, responsiveness, and strategic thinking throughout the engagement
With the MVP live and tested in a real-world environment, TeamBuilder was able to validate its product vision, gather critical feedback, and lay the foundation for future platform enhancements and market expansion.
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